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HOW
THE PLAN WORKS
The Commuter
Reimbursement Plan (CRP) allows you to use untaxed salary to pay
for your work related mass transit or parking expenses - your
commutation expenses. Congress created this plan to encourage
carpooling and mass transit. The CRP pre-tax rules are outlined
at Internal Revenue Code Section 132(f)(4). You save on federal,
state and social security payroll taxes. Only a few states do
not recognize savings from state income tax - California follows
federal law. We estimate employees will save about $200 on mass
transit and $600 on parking expenses. The higher your tax bracket,
the more you will save each year. Also, you may enroll, modify
or stop your contributions when your transportation expenses change.
There are no extra forms to fill out when filing your tax return.
Below are the simple rules for the MASS TRANSIT and PARKING pre-tax
benefits. You may enroll in one or both accounts as needed.
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NEW
BENEFIT LIMITS FOR CALENDAR YEAR 2002
1. MASS
TRANSIT: You may deduct up to $100 each month from your salary
($1,200 per calendar year) on a pre-tax basis to pay your mass
transit and vanpool expenses when traveling to or from work.
Eligible
Expenses:
Trains, buses, subways, ferries and vanpools (see definition below).
A vanpool
or "commuter highway vehicle" must have a seating capacity of
at least 6 adults (not including the driver) and at least 80%
of the mileage must be used for transporting employees between
their homes and places of employment. For these commuting trips,
the number of employees transported must be at least one-half
of the adult seating capacity of the vehicle, excluding the driver.
Carpools that do not satisfy the vanpool definition noted above
are not eligible for the Program.
Ineligible
expenses: Bicycling, walking, roller blading, tolls,
cab fare, parking and carpools that do not meet the vanpool definition.
Also, spouse's transit expenses may not be included with your
CRP. Each employer must establish separate CRPs.
2. PARKING:
You may deduct up to $185 each month ($2,220 per calendar year)
on a pre-tax basis to pay your parking expenses incurred at or
near the company worksite or to a location from which you commute
to work by carpool, vanpool or mass transit (you may enroll for
parking and mass transit if needed).
Ineligible
Expenses:
Bridge tolls, gasoline, parking at your residence or spouse's
parking expenses.

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MASS
TRANSIT & PARKING FROM MORE THAN ONE EMPLOYER
Some employees
have more than one job. Each employer may establish a CRP with
employees electing to reduce their salary up to the federal limits
outlined in this Summary.
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PLANNING
YOUR EXPENSES AND ENROLLMENT
Estimate your
commuter expenses for the plan year provided during the open enrollment
period or at your hire date. You may also contact TAI about your
specific plan year. Using the Enrollment
Form available online, indicate the amount you want deducted
for the year and return it to Human Resources by the due date.
The amount elected will be deducted evenly each pay period throughout
the year.
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CHANGING
YOUR CONTRIBUTIONS - MODIFICATIONS - CARRYOVER RULE
You may enroll,
modify or disenroll during the year by notifying Payroll or Human
Resources. You do not need a "status" or "life event" to modify
your contribution to the CRP. However, so the administration does
not become difficult, please try to minimize changes and plan
carefully.
A CRP does
not have a "Use-it or Lose-it" rule like a Flex-Plan. Commencing
with the 2002 calendar year - you may carry-over unused/unclaimed
contributions for future monthly commuter expenses, including
the next plan year, up to the monthly amount you enrolled and
prior to any modification. In other words, your modification is
for future deductions (going forward), not retroactive. Monthly
reimbursements can never exceed the federal limits for parking
or mass transit.
Lastly, you
cannot transfer unclaimed amounts from one employer to another
employer. If your expenses are the same each month (e.g. you purchase
a monthly transit pass or park at a lot at the same rate each
month), modifications should not be necessary.
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SUBMITTING
CLAIMS AND REIMBURSEMENT OF EXPENSES
After incurring
a commuter expense, file a claim with Trust Administrators, Inc.
(TAI). Be sure to include copies of the transit ticket, transfer,
Fast Pass or parking receipt - keep a copy of the claim and receipts
for your records. If you don not have receipts, see below. TAI
will reimburse you according to the schedule listed on the Claim
Form distributed during the Open Enrollment period or date of
hire. If you have questions about your reimbursement schedule,
contact TAI.
Claim Forms
are available online from Forms section
and from Human Resources. You have an additional 90 days ("Grace"
period) to file for commuter expenses incurred during the previous
plan year. Unclaimed amounts are not returned as taxable income
as in prior years.
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COMMUTER
EXPENSES WITHOUT RECEIPT
Based on regulations
published by the IRS on 1/11/01, if a parking or transit receipt
is not provided in the ordinary course of business (e.g. parking
at meters or lots requiring you to place money in a slot or transit
ticket not returned when exiting turnstyle) then receipts are
not required if you certify the type and amount of expenses incurred.
(See Forms at CRP section).
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TERMINATION
OF EMPLOYMENT
In the event
of termination of employment, pursuant to regulations published
by the IRS on 1/11/01, your last CRP contribution and reimbursement
will be prorated to the date of termination. You have up to 180
days from your termination date to submit claims. That time period,
however, shall not extend beyond any 90 day grace period from
any plan year end if your termination was in a prior plan year.

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